As a solopreneur, consultant, independent business owner, or whatever you want to call me, I find it helpful to have a well-organized workspace. This is true of my physical office space as well as digital workspace. And this isn’t just hyperbole – a more organized workplace equals a more efficient workplace. In fact, according to the National Organization of Professional Organizers (NAPO), 91% of people in the workforce said they would be more effective and efficient if their workspace was better organized.
Before Bublup, my organization scheme included a combination of cloud storage, a notes app, browser bookmarks, and the occasional email to myself. But as things got busier and busier, having assets and information for five clients in four different places wasn’t cutting it. Too many tabs to navigate, apps to download, and passwords to remember – it was just inefficient, and I was spending hours a week just looking for stuff.Â
With Bublup, I can create a folder for each client I’m working with and personalize that folder with a custom image. Inside each client folder, I can create unlimited subfolders for all of the things I’m working on, whether it’s creative assets, some market research I’ve done, or some important internal documents. Sometimes I just need a folder to save inspiration without filling up my computer desktop.
I can save all of my files just like a traditional cloud storage solution, but Bublup is also incredible for bookmarking online content, so I can literally save all of my stuff within the app. It doesn’t matter if it’s a Word Doc or Google Doc, an image from my phone or an image from the internet, or even a video someone texted me or a video on YouTube. I’m able to save it all in Bublup, so I have fewer places to look. I can also organize important communications by using the app’s Save emails to Bublup feature, which allows me to quickly and easily save emails to Bublup right from my inbox. They save as nice PDFs and attachments that I can further organize by putting them in project-related folders.
The app’s visual interface also makes it super easy to find everything at a glance. When I’ve saved a lot of content and links, that’s when the search toolbar becomes really useful. It helps me quickly find items that might be deeply nested in my folders. I also add tags to important items, which makes finding them even easier.
Another noteworthy feature is the ability to take notes (see what I did there?) about the content I save right on the item card itself. For actual note-taking, Bublup has a simple notes app with rich text formatting and the option to add an image. I can also create a checklist so I can keep track of all my tasks related to a client and tick them off as they are completed.
Working with clients is also a breeze with Bublup. I’ve created a custom brand within my Bublup account and now everything that I share with clients, via link sharing, emails from Bublup, and Rolls is automatically customized with my unique branding, complete with my logo, fonts and colors. One of my favorite features is Bublup Rolls. I use them to share my portfolio with prospective clients, and as a way to share my work in a polished way. What are Rolls you might be thinking? They are a customized web page made from a Bublup folder in just a few clicks. Bublup essentially rolls-up all content within a folder and presents it as a beautiful webpage that you can easily customize and share with a single link. Anyone can view Rolls, even if they don’t have a Bublup account, making them perfect for portfolios and client deliverables.
As a solopreneur many times it’s just me working in my folders, but I love the ability to easily turn any folder I have into a Group Folder, by simply inviting team members, vendors or clients to it when needed. Group Folders allow me to control access to my projects and files, receive real-time updates any time a group member makes changes, and stay on top of various workflows. No matter what I want to share and collaborate on, Group Folders have always have me covered.
Anyone can contribute in a Group Folder. Like what you see? Add a reaction such as a “heart” or a “check mark”, or leave feedback for others to see. Want to change who can view or add to a folder? No problem. You can edit permissions and make collaboration as seamless as possible.Â
Before Bublup, I was organized, but had my content in a lot of different places. Now I can keep everything in one place and access it at any time from my browser or their mobile app. The visual aspect also makes me feel more motivated and creative when working with the content I save. Anyone looking to streamline and simplify their digital workspace will find it invaluable, too!
Justin Johnson is an Entrepreneurial Marketing Consultant with a common name and an uncommon background spanning digital strategy, business development, content creation, and technology. Throughout his career he’s helped develop innovative digital marketing campaigns for brands like American Express, Walmart, and ESPN.
